NJ SMART Resources & Trainings​

 
About this Site

The NJ SMART Resources & Trainings website links users to important information occurring within NJ SMART, including downloadable resources and webinar and on demand trainings available to assist you throughout the data submission process.

Maintaining Security and Policy Compliance when working with Student and Staff Data

Users are reminded that NJ SMART is a secure data transfer and reporting site. By accessing this site you acknowledge that the work completed within NJ SMART is subject to the rules and requirements of the Family Educational Rights and Privacy Act (FERPA) regarding the confidentiality of student records and the Federal Privacy Act regarding employee records collected by Federal agencies. Any suspected unauthorized use of this site should be reported immediately to NJ SMART at 800-254-0295.

Questions and Assistance

Questions about NJ SMART can be directed to the NJ SMART Help Desk by calling (800) 254-0295 or e-mailing NJSMART@pcgus.com.

NJ SMART Collections

For an overview of NJ SMART reporting and data collections, please see the links below:

Questions and Assistance
Questions about NJ SMART can be directed to the NJ SMART Help Desk by calling (800) 254-0295 or e-mailing NJSMART@pcgus.com.

Vision and Purpose

The Department of Education's NJ Standards Measurement and Resource for Teaching (NJ SMART) is a comprehensive statewide longitudinal data system solution that serves multiple purposes: staff/student identification, data warehousing, data reporting, and analytics.

NJ SMART was initiated for three primary reasons:

  1. New Jersey's public education system is actively invested in developing evidence based practices and solutions that measure and monitor progress towards instructional goals.
  2. Major regulatory changes such as the federal No Child Left Behind Act (NCLB) and the Every Student Succeeds Act (ESSA) have increased the need for states and districts to collect larger quantities and types of data to meet increasingly intensive reporting requirements.
  3. NJDOE is committed to using technology as a means for: providing better information to LEAs and other stakeholders; for simplifying complicated data reporting requirements; and for increasing administrative efficiency.

Initiatives

Major initiatives have been completed within NJ SMART to meet ever expanding demands and expectations within the education landscape:

  1. NJ SMART's state assessment data warehouse has been populated with statewide test results that date back to 1999.
  2. In December 2006, NJ SMART initiated its first statewide data submission. Data provided by districts through this data submission was used to create unique student identification (SID) numbers. These SID numbers were issued to districts on March 21, 2007 and continue to be issued for students who enter the NJ public school system today.   
  3. All districts have been offered training on District Reports as well as assessment-related student demographic information currently in the NJ SMART data warehouse.  Assessment data includes: state assessments (NJSLA, PARCC, NJ ASK), alternate assessments (ACCESS for ELLs, DLM), and other assessment (SAT, PSAT, AP).
  4. As of 2009-2010, districts have the ability to create local data marts and access district-level reports during their current school year to view the amalgamated results of their submitted data in real time.
  5. Beginning 2011-2012, NJ SMART began the collection of staff level data. Since this collection, over 260,000 unique staff member identifiers (SMID) have been assigned to staff.
  6. The implementation of the Course Roster Submission in 2011-2012 enhanced New Jersey's statewide data system so that it could provide electronic transcripts for each student: one of the required "data assurances" under the State Fiscal Stabilization Fund agreement with the NJDOE. New Jersey's Course Roster Submission links teachers and students together through a unique course identifier.

Outcomes

Each of these initiatives will result in important outcomes for local districts:

  1.  Integrated state assessment data means that districts have regular access to assessment reports that allow easy monitoring and comparison of critical performance measures.
  2. With the implementation of SIDs, districts are able to track students and their performance more effectively over time, even if they transfer in and out of districts.
  3. District Reports is a robust tool that works with Local Data Mart and Official Snapshots. The District Reports tool offers the opportunity for districts to bring together data currently stored in a variety of locations into one integrated data warehouse at their discretion. This allows staff to access linked student data, generate user-friendly reports to analyze student data outside of Official reporting period timeframes, and make data informed decisions within their respective LEA.

These activities combine to provide the foundation for a more comprehensive system of data reporting and student performance management for New Jersey public schools.

Each year, the New Jersey Department of Education provides NJ SMART trainings via webinars on a variety of topics. In addition, new supplemental eLearning videos have been created to assist in self-paced learning. Each on demand eLearning video is designed to give a high level review of each topic and should be used in conjunction with the other NJ SMART tools and resources. Please see below for the links to the eLearning videos, trainings offered, their descriptions, and how individuals may participate in trainings. For documented resources, please see the Documents for Download section below.

NJ SMART eLearning Videos

Please note:  The eLearning videos will remain available for users to access while being updated to reflect the new NJ SMART redesign.

Click on the links below to access the eLearning topic:

  • Submissions Overview: This 5-minute video provides a detailed timeline and overview of ID Managements and Submissions collected through NJ SMART.
  • New User Training: This 20-minute video provides a functional overview of NJ SMART, including how to get started and how to navigate the portal to manage your LEA’s data.
  • District Reports: This 20-minute video provides an overview of District Reports, how data is populated within the reports, and a functional review of how to run and read District Reports.
  • High School Graduation Training: This 20-minute video covers how the High School graduation rate is calculated, the importance of reporting student data to NJ SMART, how to track cohort statuses, and how to submit a Graduation Appeal.
  • SID Management: This 6-minute video covers why student level data is collected, who and what should be reported, when official data is collect, and the uses of SID Management data.
  • SMID Management: This 5-minute video reviews why staff level data is collected, who and what should be reported, and when official data is collected.
  • State Submission: This 5-minute video reviews who should be reported to the submission and how the data works with SID Management throughout the school year.
  • Special Education Submission: This 5-minute video reviews who should be reported to the Special Education Submission and how the data works with SID Management and the States Submission throughout the school year.
  • State Assessment Registration: This 5-minute video looks at why State Assessment Registration data is being collected, who should be reported, when official data is collected, and how the Submission works with SID and SMID Management.
  • Course Roster Submission: This 5-minute video provides an overview of why the student and staff course data is collected, what should be reported to the submission, and how the submission works with the End of Year SID and SMID Snapshot.
  • Course Roster Technical: This 5-minute video covers the process of uploading and managing records to the Course Roster Submission and creating a successful link between the staff and student records.
  • Staff Submission: This 5-minute video reviews who should be reported to the Special Education Submission and how the data works with SID Management and the States Submission throughout the school year.

To Register for a training, please follow these directions:

  1. Navigate to the Webex Training Center page.
  2. Navigate to and select the 3-small lines in the upper, left hand corner.
  3. Select Webex Training.
  4. Select the date on the calendar.
  5. Click Register next to the training session you wish to attend.
  6. Enter your first name, last name, email address, and then click Register.
  7. You should then receive an email that your approval is pending. The NJ SMART Help desk Team will approve registrations before the training will begin. Once your registration has been approved, you will receive a email with the confirmation of your registration. This email is important because it will contain your Registration ID which you will need to enter when you log in to the training session.

To Participate in a Training Session

Please follow these directions:

  1. Log on 5 minutes prior to the session start-time to the Webex Training Center and click on the Live Session link next to the training session you are attending that corresponds to the time of your session.
  2. Enter the Registration ID that you received in the confirmation email and the password. The password for each session is Letmein1.
  3. Once logged into the WebEx portion, an Audio Conference box should appear. From the drop-down list select ‘I Will Call In’ to gain the information needed for the audio portion of the webinar.

Dial the first toll-free number listed under ‘I Will Call in’ and, when prompted to do so, enter the meeting access code number and Attendee ID.

 
Upcoming Trainings

Title

Date

Time

Course Description

NJ SMART Update Review

Tue, Sept 3

10:00 AM – 11:00 AM

This Training will review newly added data elements and resource changes for the upcoming 2019-2020SY.

SID Management

Wed, Sept 4

9:00 AM – 10:00 AM

This training will review SID Management data elements, reporting responsibilities, and updates for the school year. This training is required for all LEAs and users.

Special Education Submission

Thu, Sept 5

9:00 AM – 10:00 AM

This training will provide detailed information specific to the Special Education Submission, including required data elements and validation rules, and best practices for ensuring the highest Special Education Submission quality.

SMID Management

   Mon, Sept 9

10:00 AM – 11:00 AM

This course will provide detailed information specific to Staff Member ID (SMID) Management Submission for the school year. 

APSSD SMID Training

Tue, Sept 10

9:00 AM – 10:00 AM

This course will provide detailed information specific to Staff Member ID (SMID) Management Submission for the school year. This training is specifically designed to assist APSSD users upload to SMID Management.

Charter School Training

 Wed, Sept 11

10:00 AM – 11:00 AM

This training will provide Charter School users with an overview of  the NJ SMART data submission cycle, review basic concepts and functions that are common to most submissions, and highlight key features within the portal.

Graduation Training

Thu, Sept 12

9:00 AM – 10:00 AM

This course will provide detailed information specific to the new High School Graduation District Reports.  This training is required for all LEAs and users. Topics include how graduation rates are calculated by NJ SMART, how to account for graduates, transfers, and dropouts in SID Management, and how to run, interpret, and utilize these district reports.

Staff Submission

        Mon, Sept 16

10:00 AM – 11:00 AM

This training will provide detailed information specific to the Staff Submission, including required data elements and validation rules, and best practices for ensuring the highest Staff Submission quality.

NJ SMART Update Review

Tue, Sept 17

9:00 AM – 10:00 AM

This Training will review newly added data elements and resource changes for the upcoming 2019-2020SY.

State Submission

Wed, Sept 18

10:00 AM – 11:00 AM

This training will provide detailed information specific to the State Submission, including a demonstration of how to utilize the Local Data Mart period, an in-depth review of data elements and validation rules, and best practices for ensuring the highest State Submission data quality. This training is required for all LEAs and users.

SMID Management

Thu, Sept 19

9:00 AM – 10:00 AM

This course will provide detailed information specific to Staff Member ID (SMID) Management Submission for the school year. 

SID Management

         Mon, Sept 23

10:00 AM – 11:00AM

This training will review SID Management data elements, reporting responsibilities, and updates for the school year. This training is required for all LEAs and users.

Special Education Submission

Tue, Sept 24

9:00 AM – 10:00 AM

This training will provide detailed information specific to the Special Education Submission, including required data elements and validation rules, and best practices for ensuring the highest Special Education Submission quality.

New User Training

Wed, Sept 25

10:00 AM – 11:00AM

This training will provide new users with an overview of  the NJ SMART data submission cycle, review basic concepts and functions that are common to most submissions, and highlight key features within the portal.

District Reports

Thu, Sept 26

10:00 AM – 11:00AM

This course will provide detailed information specific to the High School Graduation District Reports.  This training is required for all LEAs and users. Topics include how graduation rates are calculated by NJ SMART, how to account for graduates, transfers, and dropouts in SID Management, and how to run, interpret, and utilize these district reports.

State Submission

Fri, Sept 27

9:00 AM – 10:00 AM

This training will provide detailed information specific to the State Submission, including a demonstration of how to utilize the Local Data Mart period, an in-depth review of data elements and validation rules, and best practices for ensuring the highest State Submission data quality. This training is required for all LEAs and users.

Key Documents

SID Management

SMID Management

State Submission

Special Education Submission

Staff Submission

Course Roster Submission

CTE Submission

State Assessment Registration Submission

Performance Reports Submission

High School Graduation

District Reports

Student Growth Percentile 

New Jersey School Performance Reports